A Complete Guide On How To Use A Receipt Printer

Receipt printers are essential for businesses that need to print receipts for their customers. They allow you to quickly and easily print out receipts for your customers, keeping track of your sales and providing a record of the transaction. Receipt printers are commonly used in retail stores, restaurants, and other businesses that require a POS system. In this guide, we delve into the world of receipt printers, looking at the different types available, features to consider before buying one, and steps to follow when using a receipt printer.

Types of Receipt Printers

Choosing the right receipt printer is very important for your business. There are several types of receipt printers available, including thermal printers, dot matrix printers, and inkjet printers. Each type has its advantages and disadvantages, so it is important to choose the one that best suits your needs.

Thermal printers are the most common type of receipt printer. They use heat to print on special thermal paper, which is inexpensive and readily available. Receipt thermal printers are fast, reliable, and produce high-quality prints. They are ideal for businesses that need to print receipts quickly and efficiently.

Dot matrix printers are another type of receipt printer. They use a series of pins to create characters on the paper. Dot matrix printers are slower than thermal printers, but they are more durable and can print on a variety of paper types. They are ideal for businesses that need to print receipts in harsh environments.

Inkjet printers are the least common type of receipt printer. They use ink to print on paper and are typically used for printing high-quality graphics and images. Inkjet printers are slower than thermal and dot matrix printers and are not ideal for printing large volumes of receipts.

Features and Functions of Receipt Printers

1. Connectivity

Receipt printers can be connected to your point of sale (POS) system via USB, Ethernet, or Wi-Fi. Make sure that the printer you choose is compatible with your POS system and that it has the connectivity options that you need.

2. Speed

The speed of the printer is important, especially if you have a high volume of transactions. Look for a printer that can print at least 200mm per second.

3. Paper width

Receipt printers come in various paper widths, ranging from 58mm to 80mm. Choose a printer that can accommodate the paper width that you need.

4. Auto-cutter

An auto-cutter is a feature that automatically cuts the paper after each receipt is printed. This can save time and improve efficiency.

5. Durability

Choose a printer that is built to last and can withstand the rigors of daily use.

How to Use a Receipt Printer

1. Install the Printer Driver

Before you can use a receipt printer, you need to install the printer driver on your computer. The driver is a software program that allows your computer to communicate with the printer. Most printers come with a CD that contains the driver software. Simply insert the CD into your computer and follow the instructions to install the driver.

2. Connect the Printer to Your Computer

Once you have installed the printer driver, you need to connect the printer to your computer. Most printers come with a USB cable that you can use to connect the printer to your computer. Simply plug one end of the USB cable into the printer and the other end into your computer. If your printer does not come with a USB cable, you may need to purchase one separately.

3. Set Up the Printer

After you have connected the printer to your computer, you need to set up the printer. This involves configuring the printer settings, such as the paper size and print quality. To do this, you need to access the printer settings through the printer driver software. The settings may vary depending on the type of printer you have, so refer to the user manual for instructions.

4. Load the Paper

Once you have set up the printer, you need to load the paper. Most printers use thermal paper, which is a special type of paper that is sensitive to heat. To load the paper, open the printer cover and place the paper roll inside the printer. Make sure that the paper is aligned properly and that the end of the paper is coming out of the printer.

5. Test the Printer

Before you start using the printer, you should test it to make sure that it is working properly. To do this, open a program that allows you to print, such as Microsoft Word or Excel. Create a test document and select the printer as the output device. Print the document and check to see if the printer produces a clear, readable printout.

6. Print a Receipt

Once you have tested the printer, you are ready to print a receipt. To do this, open your point of sale software and select the option to print a receipt. The software will send the receipt data to the printer, and the printer will print the receipt on the thermal paper. Make sure that the printer is properly aligned and that the paper is fed through the printer smoothly.


In conclusion, using a receipt printer is a simple process that can help you keep track of your sales and provide your customers with an accurate record of their purchases. Whether you’re a small café or a bustling supermarket, understanding the types, features, and setup processes is vital. By following the steps outlined in this guide, you can easily set up and use a POS printer in your business. With a little bit of practice, you will be able to use your receipt printer with ease and efficiency.

Contact our sales team